Privacy Policy

This Privacy Policy governs how w3career ("we", "our", "us", "the Platform") collects, uses, shares, and safeguards personal and enterprise information in connection with our AI-powered executive hiring platform and related services ("Services").

By using our Services, you agree to the terms of this Privacy Policy and our Terms of Service.

If you do not agree with this policy, please discontinue use of our Services immediately.

1. Definitions

• Personal Data: Information that identifies or can be used to identify an individual (e.g. name, email, video responses, technical logs).
• Enterprise Data: Information provided by companies or organizations (e.g. job profiles, company details, analytics preferences).
• Candidate: Individual who takes part in assessments or provides data via the Platform for job opportunities.
• AI-Generated Insights: Summaries, scores, or analytics created by automated algorithms (artificial intelligence) based on user-generated or enterprise data.

2. Data We Collect

• Account Data: Name, email, company, password, role, usage logs
• Candidate Submission Data: Video, text, quiz, assessments, uploaded documents, behavioral interactions (clickstream, etc.)
• Recruitment Analytics: Performance scores, AI-generated insights, interview scheduling details, recruiter notes
• Device/Session Data: IP address, browser/user agent, access times, device identifiers, security authentication information

2.1 Automatic Collection

• Platform usage activity, page views, cookies and tracking pixels
• Error and debugging logs for system monitoring

2.2 Data from Third Parties

We may receive employment information, performance references, or background check data from authorized data partners or as provided by recruiting employers.

3. How We Use Data

• To operate, maintain, and improve the Platform
• To deliver and personalize recruitment, assessment, and analytics experiences for companies and candidates
• To generate objective, AI-powered assessment and fit insights for recruiting decision-makers
• To detect anomalous or prohibited use, including anti-AI-cheating and content authenticity checks
• To fulfill contractual or legal obligations to enterprise customers
• To communicate important service or policy updates
• To comply with law, regulations, and legitimate law enforcement/government requests

Data may also be anonymized and used in aggregate for training/validation of platform algorithms, subject to safeguards and transparency notices.

4. Anti-AI Cheating Monitoring

• Automated Detection: Platform AI is used to identify assessment submissions generated with unauthorized or external AI tools and to flag potentially inauthentic content.
• Consequences: Individuals or entities detected using prohibited AI technologies to complete candidate assessments without disclosure or permission may be barred from current or future hiring processes. Enterprise clients may be notified.
• Repeated or egregious anti-AI violation attempts may result in account suspension or termination, as described in our Terms of Service.

5. AI Insights and Processing

Our core product feature is the generation of advanced, explainable AI insights from candidate and recruiter data. This includes but is not limited to:

• Communication clarity, skill, and engagement metrics
• Role fit scoring and candidate ranking
• Online presence/behavioral patterns
• Team matching and diversity indexes
• Summaries synthesized for profiling, reporting, and benchmarking

These insights are displayed to authorized enterprise platform users and may influence hiring, but direct hiring outcomes are determined solely by client organizations or their chosen representatives.

6. Cookies, Web Beacons, and Tracking

• Essential Cookies: Maintain authenticated sessions, ensure site functionality.
• Analytics Cookies: Analyze aggregate usage and improve features/user experience.
• Users can clear or disable cookies via their browser, but some features may be impaired.

7. International Data Transfers

We operate globally and may transfer, store, and process your personal information in other countries. We implement safeguards (such as SCCs, DPAs) where required by law.

• International transfers are subject to data protection agreements and regulatory compliance checks.
• For EEA/UK users, we comply with the GDPR/UK-GDPR and related frameworks. US users are covered under relevant state privacy regime (CPRA, etc.).

8. User Rights and Choices

• Right to access, correct, delete your personal data (“DSAR” - Data Subject Access Request)
• Right to restrict or object to processing in certain lawful circumstances
• Right to data portability in standard electronic format
• Right not to be subject to solely automated decisions producing legal effects (“Profiling” safeguards are applied)
• Right to withdraw consent where applicable

To exercise your rights, email support@w3career.io. We respond to verified requests within 30 days where possible.

9. Data Retention and Security

Your personal information is retained only as long as necessary for the outlined purposes, legal obligations, dispute resolution, or enforcing our agreements. Security measures include:

• Encryption at rest and in transit
• Access restrictions and multi-factor authentication for system operators
• Periodic security audits and vulnerability patching
• Immediate investigation and notification policy in event of breach or compromise

10. Subprocessors and Third Parties

W3career engages carefully selected subprocessors, including but not limited to cloud providers, analytics tools, and background check services. At present, our key suppliers include:

• AWS, Cloudflare (infrastructure/cloud storage)
• Google Analytics (site analytics)
• OpenAI/Anthropic Claude (AI operations)
• Other recruiters or hiring tools as expressly disclosed

Subprocessors undergo contractual DPA review and are contractually bound to follow confidentiality, privacy and security requirements equivalent to our own commitments.

11. Children’s Privacy

Our Platform is not intended for persons under 16 years of age, nor do we knowingly collect or process data of minors. If you believe information regarding a child has been provided without appropriate guardian or parental consent, please contact us immediately at support@w3career.io.

12. Changes to This Policy & Notifications

We may amend this Privacy Policy at any time. Material updates are announced by email or platform notice. Current effective date is always listed at the end.

13. Incident Response

In the event of a data breach, we promptly notify affected users in accordance with law. Incident investigations include system review, containment, and root cause analysis, with subsequent improvement to controls and training.

14. Contact

For any questions, complaints, or requests regarding this Privacy Policy or privacy practices, please contact our Data Protection Officer:

• Email: support@w3career.io
• Mail: W3career, Legal Dept, [Insert Address]

15. Additional Notices and Disclosures

• For California users: You have additional rights under the California Consumer Privacy Act (CCPA) detailed on request.
• For EEA, UK, or Swiss users: You may lodge complaints with your national Data Protection Authority.

This policy is governed by, and construed in accordance with, applicable United States law unless otherwise explicitly stated.